RFQ WORKSHEET / CRE-FB-03
Awning fabric manufacturers: RFQ checklist
Prepare one clear request before asking manufacturers to propose fabric. Mark each item as specified, open for confirmation or not applicable.
What belongs in the manufacturer brief
| Review line | Buyer record | Supplier confirmation |
|---|---|---|
| Material | Fiber composition, weave and backing | Exact article reference and deviations |
| Dimensions | GSM target; usable width in cm or in | Tolerance and measurement basis |
| Order | Quantity per color and total, in yd, m or rolls | MOQ, roll length and packaging |
| Appearance | Shade reference, stripe and print direction | Lab dip or strike-off approval route |
| Evidence | Method, edition and acceptance threshold | Specimen, laboratory, date and result |
| Commercial | US destination and delivery window | Quoted trade term, freight and exclusions |
Keep the sample sequence explicit
A swatch screens construction and hand feel. A lab dip addresses shade on the proposed substrate; a strike-off addresses print appearance. A pre-production sample checks the agreed processing route. The bulk lot requires its own documented acceptance decision. Record sample IDs, reviewer, decision date and permitted deviations rather than calling every reference an approved sample.
Ask for evidence with boundaries
For lightfastness, water behavior, tear strength or other performance questions, request the exact test method and edition, conditioning, specimen state, laboratory and result. Agree thresholds with the responsible reviewer. Accelerated exposure data cannot by itself establish an installed service life; a family brochure cannot stand in for an article-specific report. The AATCC standards listings can help identify relevant test questions but are not product certifications.
Resolve the buying trade-offs
A stock program can fit a project where existing color and construction are acceptable. Custom development offers a different route when those details matter, with minimum quantities and approvals to confirm. Compare both against the same usable width, quantity, sampling, testing and destination scope. Optional budget guidance should name currency and per-unit or whole-order basis; supplier tier is a buyer preference, not a reviewed capability rating.
Before you submit
Leave unknown fields labeled open, list acceptable alternatives and identify who can approve a deviation. For any requested supplier or product certificate, ask for issuer, validity, scope and exact-item linkage. Do not treat an unrelated certificate as proof. Review inquiry configurations and our sourcing steps, then send the completed brief.
Put the checklist into your RFQ
Include composition, construction, weight, usable width, finish, quantity per color, destination and sample plan. The form can also capture an optional budget and supplier preference.